Executive Personal Secretary - Full-Time (WFO) in Jakarta Selatan

Are you a highly organized and proactive professional with a passion for supporting executive leadership? Pengiklan Anonim is seeking a Executive Personal Secretary to join our dynamic team in Jakarta Selatan on a full-time, work-from-office (WFO) basis.

As our Executive Personal Secretary, you will be the backbone of our executive team, ensuring that our leaders have a seamless and efficient experience. This role is perfect for someone who thrives in a fast-paced environment and is eager to make a significant impact. Pengiklan Anonim offers a competitive salary and a comprehensive benefits package to support your professional growth.

Your daily tasks will include managing schedules, coordinating travel arrangements, and handling communications, all while maintaining the highest level of confidentiality and discretion. Join us and be part of a team that values integrity, excellence, and innovation.

📋 Tanggung Jawab Pekerjaan

• Manage the executive's daily schedule and calendar, ensuring all appointments and meetings are efficiently organized.
• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.
• Handle all incoming and outgoing communications, including emails, calls, and messages, with a high level of confidentiality.
• Prepare and distribute meeting agendas, minutes, and follow-up materials to ensure effective communication.
• Assist with the preparation of presentations, reports, and other documents as needed.
• Maintain and update the executive's contact database and ensure all information is accurate and up-to-date.
• Provide administrative support for executive events, including invitations, RSVPs, and event logistics.
• Assist with the organization and coordination of executive retreats and off-site meetings.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in a personal secretary or administrative assistant role, preferably in a corporate or executive environment.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Excellent organizational and time-management skills, with the ability to meet deadlines and manage competing demands.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Knowledge of travel and logistics management software, such as SAP Concur or similar.
• Ability to work independently and as part of a team, with a proactive and solution-oriented approach.

🛠️ Keahlian

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